Office Coordinator

Office Coordinator

Contract Type:

Temporary / Contractor

Location:

 - New South Wales

Industry:

Salary:

Contact Name:

Lucy , Grisdale

Contact Email:


Contact Phone:


Date Published:

27-May-2025

May 2025

 
Job Title Office Coordinator
Hours of Work  
Manager(s) Eydie McLeod
Internal Relationships Shareholders, Leadership Team, Team Leads, Recruitment Consultants, Recruitment Coordinators, Finance Team

 
External Relationships Building Management, Clients, Candidates, Contractors, Guests, Suppliers, Tradespeople

 
Role & Responsibilities At WOW Recruitment, our Office Coordinator is the beating heart of our office ensuring a seamless, vibrant and engaging workplace experience for our people and guests. From office operations and tech support to event coordination and experience creation, you’ll keep everything running with creativity and efficiency.

You are detail-orientated, highly organised, and thrive in a fast-paced environment. You take ownership of your responsibilities, live our WOW values, and help ensure our day-to-day operations support a growing team of high-performing consultants.


Office Operations & Administration
  • Oversee day-to-day operations of WOW’s office and meeting spaces
  • Maintain supplies, technology, equipment and office furniture
  • Coordinator building and equipment repairs
  • Answer the phone, greet visitors, manage mail and deliveries
  • Keep our spaces organised, well-stocked and aligned with WOW’s brand and culture
  • Troubleshoot tech issues and liaise with external IT when needed
  • Train new team members on office systems and technology
  • Maintain shared calendars and internal room bookings
  • Ensure WHS compliance, including fire warden training and first aid responsibilities
  • Support Director and General Manager with an ad hoc tasks as requested

Experience Coordination
  • Be the go-to person for making WOW a welcoming, energetic, and warm space
  • Organise weekly communal lunches, birthday celebrations, and staff gifts
  • Support internal and external events, including team-building activities
  • Assist with onboarding and offboarding processes
  • Coordinate room bookings, catering, materials, and tech set-up for in-office meetings and events
  • Collaborate with consultants and guests to ensure every experience in our space is seamless and on-brand
  • Ensure WOW’s culture and brand are reflected across all touchpoints

Business Development & Event Support
  • Coordinate logistics for external meetings, events, and client activations
  • Assist with creating and preparing event materials, name badges, and collateral
  • Manage RSVPs and attendee communications
  • Support database updates and client records in collaboration with the sales and marketing teams
  • Help execute internal marketing events and support promotional campaigns
  • Liaise with suppliers and venues as required
  • Ensure events run smoothly, from preparation to pack-down

Systems and Process Improvement   
  • Champion automation and optimisation of our ATS system to improve accuracy and efficiency
  • Support with compliance auditing at the direction of the General Manager
  • Support consultants with data hygiene and compliance.
  • Document standard operating procedures across Operations to support scale and business continuity
Our Values We are never done .
We believe in constantly improving, pushing boundaries, and learning from every challenge. There's always a next step, and we're committed to taking it together.

We are always curious.
Curiosity fuels innovation and helps us find unexpected solutions. We aren’t afraid to ask questions, explore new ideas, and embrace the unknown. 
 
We are all in.
At WOW, success is a team sport. We support each other, celebrate victories together, and lift each other up when faced with obstacles. We're all in, all the time.
We do the right thing.
Honesty, transparency, and fairness are at the core of everything we do, building trust with our colleagues, clients, and community.
 
Great people, great work.
We believe that people who are empowered to do their best work, create extraordinary results. We invest in our people, because they are our success. 
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